Think Outside The Box Moment

Exploring The Three Metrics Of Organization: How Those Metrics Impact A Company’s Bottom Line & Future Expansion Efforts

Written By: Aliyah Baker

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Studies have shown the benefits of improving efficiency, saving time, and reducing stress in the workplace.  Companies are looking for ways to reduce costs while promoting healthier and happier company cultures and growth.  As a small business owner with a goal of scaling to a larger company, it’s imperative that your company develop an organized foundation.  According to the Japanese tool 5S as it pertains to lean manufacturing, there are five steps of workplace organization: Clearing, Configuring, Cleaning and Checking, Conformity, and Consensus or Custom & Practice

In this series, we are not going to dabble in the practice of lean manufacturing or go into detail about workplace organization.  We will explore workplace organization as it relates to company growth and expansion.  The three metrics we’ll explore over the next few weeks are People, Company Culture, and Business Practices.  These are also the metrics we explore with coaching clients interested in expansion.

Part I.  The PEOPLE Metric

The habits and activities of business owners and their employees have an impact on productivity and growth.  As we explore workplace organization, truly understanding how the habits of people within a company can positively or negatively affect output will be the goal.  This week, we will explore several areas within the People metric.  Those areas include time management, workplace neatness, and planning self-care.

To optimize growth, business owners and employees will need to develop a favorable relationship with Time Management.  How business owners and their people manage and prioritize essential and non-essential activities is important.  Promoting habits such as employees using scheduling software to manage their day by blocking off essential activities are critical to growth.  For example, Microsoft Outlook mobile apps make it easy for employees to manage their day.  Within one app, they are able to check and respond to priority emails and organize their day within the built-in scheduler.  As a company expands and grows, healthy scheduling and time management activities are essential for preventing burn out and reduction in productivity.  The key is truly exploring ways to optimize output.

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As we deep dive into workplace organization, we have to take a look at increasing productivity by managing employee workspaces.  In a recent study published by Forbes, 70% of employers have improved their physical environments to encourage healthy behaviors.  Next week in Part II of the series, we will take a closer look at company cultures.  In saying that, we must at least view workspace neatness and its impact on productivity and growth.  Workspaces that promote proper filing and desk organization for increasing overall productivity and reducing stress will position companies for expansion.  Companies are adopting behaviors that not only permeates workplace organization throughout the company culture, it will also empower employees to organize their own habits.

As we review this final aspect of the People metric, be sure to keep an open mind.  This area lies heavily within the individual employee as an internal behavior.  In saying that, businesses are taking note and more and more of these concepts are now center stage.  A shift has occurred in many large companies.  The idea that healthy and happy employees are an important part of their company’s business strategy and not something that could be ignored.  Empowering employees to manage self-care and balance their lives more favorably is having a tremendous impact on company growth.  Solutions such as the employee organizing their schedule around tasks rather than 9-5 busy work.  Companies should work to communicate to their employees that balance and self-care are essential.  In a recent study, 87% of employees expect their employer to support them in balancing work and personal commitments.  These same studies have found a positive correlation between the incorporation of these concepts and increased productivity.  So, when you think of workplace organization also think about individual/personal organizing as well and its impact on company growth.

As we conclude the deep dive into the first metric, PEOPLE, consider how you’re empowering workplace organization with your employees and yourself. 

This week, explore ways to help employees (including yourself) become more organized to promote growth and influence the bottom line.  

     

Published by ybsgcoaching

Overwhelmed female entrepreneurs hire us to get them organized and increase sales revenues with our proven systems, strategies, & support linktr.ee/ybsgcoaching

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